Employee Self Service Module (ESS)

Online Payroll Outsourcing

	* Your own Cloud Payroll System Access
	* 20 Additional Build-in Modules
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Top Qualities to look for in a Payroll & HR Software

Each year, complex calculations are required to arrive at the correct annual and bonus pay for Employees. Governed by the Basic Conditions of Employment Act (BCEA), these calculations ensure that leave pay represents individual Employees' actual earnings, taking into account commission, overtime, allowances and performance bonuses. Because these payments result in changeable income, the calculations required to comply with the BCEA are difficult and time-consuming without an automated payroll. Make sure the Payroll & HR Solution you choose is able to do such calculations.

A payroll solution SHOULD work out accurate Value Added Tax (VAT), Pay As You Earn (PAYE), Unemployment Insurance Fund (UIF), Skills Development Levy (SDL), Compensation for Occupational Injuries and Diseases (COID), Employment Tax Incentive (ETi) and Employment Equity Act calculations. It SHOULD also provide you with a full history of current and past payslips, and generate annual IRP5's including IT3A's.

In addition to helping you pay your Employees, it SHOULD also enable you to make the right deductions from their salaries before they receive them. Deductions such as medical aid and pension contributions do not get taxed if they are deducted before a salary is paid. If your Company makes a contribution towards an Employee's medical aid or pension, that is also tax deductible.

Your payroll solution SHOULD provide an easy way for you to keep track of contributions that you make on behalf of your Employee's and to avoid paying tax on them. Also look out for a solution that allows you to draw reports on matters such as leave and bonuses easily.

Training and support SHOULD form part of your choice of Payroll & HR Solution.

Easier way to process payroll functions

It simply doesn't make sense in a digital society to still process payroll functions manually. Instead of trying to handle Taxes, SDL, UIF and other deductions manually, it makes more sense to utilise an ONLINE function. Just staying abreast with changes in Tax Codes, Labour Regulations and Allowable Deductions can already eat into your Human Resources and valuable time, which have been used to increase your market share.

Technology improves functionality

Technological advances have made it possible to process payroll functions such as leave applications, personnel history, salary slips and all deductions through the use of a web based / online system. Because of high Security involved confidentiality is never compromised and since the system is managed by experts, you no longer have to process payroll functions in-house.

Traditional methods are not error free

Businesses often use spreadsheet programs to handle their accounting, salary payments and taxation functions. It is however, risky since spreadsheet errors are common. Input formulas can be incorrect while fraud can also go unnoticed for long periods. Spreadsheet errors can be the cause of disputes and loss of integrity. Rather than employing techniques which require additional auditing because of possible flaws, companies now opt for a streamlined system.

Advanced solution to ensure accuracy

My Blue Apple Payroll Solution for instance, includes the handling of Tax Returns, Processing of Leave Applications, Electronic Provision Payslips and Payment of Deductions. There is less space for errors and with regular updating of the system to ensure full compliance with changes in regulations and laws, clients can be sure that they are always on the right side of the Law. My Blue Apple Payroll has revolutionised the way you process payroll functions.

The Performance Management function forms an integral part of effective HR and Payroll Management. As such it is essential that the payroll software or online payroll solution provides adequate facilities that grow with a company. The Payroll Software should make it possible to track specific points for performance management including:

Skills
Training
Experience
Personnel History
Payroll & HR Information
Time & Attendance
Leave Administration
Position Management
Training & Skills Management
Manager Self Service
Employee Self Service
Organisation Hierarchy Management
Disciplinary Management
Performance Management
Mobile Payslips

In addition the payroll software as an Online Solution should be able to facilitate modules for compensation, benefits, promotions, and effective Tax Return Administration as is the case offering by My Blue Apple Payroll solutions which allows for ALL of the above and which has the additional benefit of Excellent Security.

Employee Self Service Module (ESS)

Written by BlueApplePartner Payroll

Friday, 12 February 2010 11:37

Blue Apple Payroll's Employee Self Service is an integral part of our Payroll system. It is a web-based module that enables employees to view and change information online themselves. Options for employees is online leave request, management dashboard for leave, employee access to personal information, a secure view of previous pay slips, bank details, address information, job information & medical aid dependents.

Changes occur through a workflow process. Managers of employees are able to view & update employee details. Load - balancing between managers. Platform - independent runs on Windows.
Benefits: Managers have instant access to all employees leave balances and history. The Approval process built in through dynamic workflow, reporting is customisable and all requests are web - driven.

Importance of Employee Self Service in a Payroll System

One of the benefits of using an online payroll system which include an Employee Self Service (ESS) module is that it saves the HR personnel time. When the employee can enter or edit specific personal information to ensure accurate payslips and tax certificates, a lot of time taken by payroll personnel to update records is saved. In addition employee self service is also important on the part of the worker. Since the specific employee needs some control and access to information such as leave days available, time accrued, salary slips, change of residential address set by SARS, number of dependents etc. The employee self service module provides exactly that. Even if the employee is at home or at a remote location, he or she can login with a secure password provided by Blue Apple Payroll to track the above mentioned information. It is an essential module for employee satisfaction and employer cost savings.

Increase Employee satisfaction with the payroll administration

Employee satisfaction with payslips and general HR as well as payroll administration has often been the spill point for high labour turnover and unmotivated workers. Employees have the right to payment on time and to expect that their personal information will be to date. Since the payroll administration department of companies already have more than their share of work, keeping personnel records up to date, paying on time every time, archiving important information, keeping track of required deductions and ensuring accurate payslips more than 90% of the time are not all that easy.

Two solutions:

Outsource the payroll administration function to an expert company offered by Blue Apple Payroll to handle all the detail and thus ensure employee satisfaction or
Switch to an advanced Online Payroll Administration System also offered by Blue Apple Payroll to ensure the above and thus employee satisfaction.

Employees MUST be on Record

This is a question that the South African Revenue Service is now asking of its Employers... Some Pay As You Earn (PAYE) declarations in the past have been submitted with false information; the tracking of employees has either been neglected, or falsely indicated on previous Tax Forms by these Employers. The tracking of employees has often been a shoot-and-miss process for South African Employers and the government now is requiring a change. Now ALL South African Employers will be required to account for past tax submissions and may face charges of tax evasion if found guilty of falsifying their documents on employees that either do not exist or were not working. Companies making use of "some", like Blue Apple Payroll" online payroll systems already have the Advantage of archive information and thus won't need to be concerned.

Payroll

Employee self service capability allows the employee to log in to the system, review committed payslip and tax certificate data, change biographical information, add dependants and apply for leave online.

		Monthly UIF declarations will be submitted to the department of labour on your behalf.
		Payroll history is available for a period of 5 years as per legislation.

Payroll Outsourcing by Blue Apple Payroll

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